A centralized purchasing office that handles procurement for Clarke County Government, Schools, and Sanitary Authority; part of the Department of Joint Administrative Services.
The purpose of this the Clarke County Purchasing Policies and Procedures is to establish policies and procedures that will be used in the procurement of all goods and services for Clarke County Government and Schools. By establishing clear policies and procedures, the County is embracing the fundamental obligation to ensure the general public that all procurement is being done in accordance with applicable laws and specifically, the Virgina Public Procurement Act of the Code of Virginia.
The Clarke County's General Terms and Conditions shall be a part of every Purchase Order and contract.
Any vendor planning on doing work on any property owned by the Clarke County Government, Schools, and/or Sanitary Authority must have a Certificate of Insurance on file at the Clarke County Procurement Office before beginning such work. Please see the link below to review our insurance requirements.
The Central Procurement Office maintains a vendors list that includes a list of companies and a brief description of the respective services they provide and/or the items that they sell. Although the County attempts to notify vendors on the vendors list of upcoming and current soliciations, the County makes no guarantee that vendors will be notified of every solicitation and vendors shall have no recourse for not being notified. All formal solicitations are advertised on the Clarke County website.
To be added to the Clarke County vendors list, vendors shall prepare a brief letter that explains its company's products and/or servcies on company letterhead and mail it to:
Attn: Vendors List
Clarke County Purchasing Department
129 Ramsburg Lane
Berryville, VA 22611
Please be sure to include your contact information (name, address, phone number, fax number, and email) in the letter.
The Clarke County Procurement Office is responsible for disposing of items that are no longer needed by the County. After a specific department disposes of an item, our first step is to offer the item to other departments in the County. If it is determined that no other department can utilize the item, the item is advertised for public auction.
Please click on the link below to see current surplus items available for bidding.
Note that all of our terms and conditions pertaining to the sale of surplus can be seen on the above link.